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AI Real Estate Platform · Case Study

Close more deals. Waste less time.

How LabMedia built PropDesk — an AI-powered performance platform that brings leads, properties, clients, viewings, follow-ups, deals and commission into one intelligent workspace.

PropDesk real estate performance platform showing the agent dashboard, active pipeline, follow-ups and upcoming viewings
AI
Matching & next actions
360°
Client visibility
2
Sales & rental pipelines
1
Connected workspace
The challenge

The work was everywhere. The full picture was nowhere.

Real estate agents manage fast-moving relationships across calls, messages, spreadsheets, calendars and listing portals. That fragmentation makes it difficult to know which opportunity is hottest, who needs a follow-up and where the next commission is coming from.

The solution

One daily workspace built around closing.

LabMedia designed PropDesk around the agent’s real workflow. The platform connects client demand, available properties, next actions, viewings, deals, marketing and commission — then uses AI to help agents focus on the opportunities that matter most.

The platform

Everything an agent needs to move a deal forward.

Each area was designed to answer a practical question quickly — what needs attention, what matches, what is moving and what is earning.

01

Lead Hub

Every buyer, tenant, landlord and seller has a clear status, complete history and next action.

02

Smart Property Matching

Requirements, budget and location are scored so agents can connect each client with the right property faster.

03

Viewings & Follow-ups

Upcoming viewings and overdue conversations stay visible before valuable opportunities go cold.

04

Deal Pipeline

Sales and rentals move through a clear process from first enquiry to signed agreement and commission.

05

Marketing Performance

Ad spend, leads, viewings, deals and commission are connected to show which channels create revenue.

06

Commission Tracking

Expected, invoiced, paid and outstanding commission are visible without separate spreadsheets.

AI matching

Less searching. More relevant conversations.

PropDesk compares client requirements with live property data, explains why a match is relevant and turns the result into an immediate follow-up action.

  • ✓Score property matches against each client’s real requirements
  • ✓Surface the next best action for active opportunities
  • ✓Identify clients who need follow-up before intent fades
  • ✓Draft property emails and WhatsApp messages in one click
PropDesk dashboard demonstrating AI opportunity guidance and property workflow
Business impact

A performance system, not another place to store data.

One operational workspace

Leads, properties, clients, viewings, follow-ups and deals are connected instead of scattered across separate tools.

Faster, more relevant follow-up

Agents can immediately see who needs attention and what action should happen next.

Clear pipeline visibility

Every sales and rental opportunity has a stage, value, close date and commission picture.

Decisions tied to revenue

Marketing activity is measured beyond clicks — through leads, viewings, deals and earned commission.

What LabMedia delivered
Product StrategyUX & Interface DesignWeb Application DevelopmentAI Property MatchingWorkflow AutomationPerformance Analytics

Need software built around how your business really works?

LabMedia designs and builds custom platforms that replace fragmented processes with one clear, scalable operating system.

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